Platform Training Guide

🏠 Overview

A Transform Hub LMS is a web-based learning platform that allows you to create and manage courses, enroll students, deliver content in multiple formats, and track progress — all from a browser with no software to install.

👥 Roles & Access

🔑 Login & Sessions

Admin Login

1. Go to admin.htmlVisit atransformhub.com/admin.html in your browser.
2. Enter your passwordThe default password is set in admin Settings. Change it immediately after first login.
3. Stay logged inThe admin session is stored in your browser. Clearing your browser cache will log you out — your data on the server is safe.

Student / Teacher Login

1. Go to login.htmlVisit atransformhub.com/login.html.
2. Enter email addressMust be the email registered by the admin. A 6-digit code is sent to that email.
3. Enter the codeValid for 10 minutes. Request a new code if it expires.
4. Redirect to dashboardStudents land on their course dashboard. Teachers are directed to their assigned view.

📊 Admin Dashboard

The dashboard gives you a live snapshot of the platform state.

The Programs at a Glance row shows each program with a (hidden) tag if it's not publicly visible. Click any program card to jump directly to its course content.

📚 Courses

A Course (called a Program in the system) is the top-level container. Students enroll in a course and access its modules and chapters.

Creating a new course

1. Dashboard → + Add CourseOr navigate to Courses in the sidebar and click Add.
2. Fill in course detailsTitle, icon (emoji), category, description, subtitle, and feature list.
3. Set visibilityHidden courses are not shown on the public Courses page but can still be enrolled in directly by admin.
4. Set enroll typelogin = standard student login. innerarc = access via InnerArc assessment link (for special programs).
5. SaveThe course is created immediately and appears in Course Content for content to be added.

Editing a course

Go to Courses in the sidebar → click the pencil icon on any course row → update fields → Save. Changes are live immediately.

Hiding / showing a course

Toggle the Visible switch on any course row. Hidden courses still work for enrolled students — they just don't appear in the public catalog.

🎬 Course Content

Course content is organised as: Course → Module → Chapter. A Module is a topic group (e.g. "Module 1: Foundations"). A Chapter is an individual lesson within a module.

Adding a module

1. Course Content → Select a courseChoose the program you want to edit from the dropdown.
2. Click + Add ModuleEnter a module title and optional description. Click Save.
3. Reorder modulesDrag the handle on the left of any module row to reorder.

Adding a chapter

1. Open a moduleClick the module row to expand it and reveal its chapters.
2. Click + Add ChapterEnter a chapter title, select the content type, and provide the content source (URL or inline text).
3. Set duration (optional)A display label like "12 min" — for student reference only, not enforced.
4. SaveChapter is added to the module and immediately accessible to enrolled students.

Content types

🎓 Students

Viewing the student list

Go to Students in the sidebar. The table shows each student's name, email, enrolled programs, batch, and status (Active / Pending / Suspended).

Adding a student manually

1. Students → + Add StudentEnter name, email, and phone number.
2. Assign a courseSelect which program(s) to enroll them in.
3. Assign a batch (optional)Assign to a class group if batches have been created.
4. Set status to ActiveOnly Active students can log in. Leave as Pending if they haven't paid yet.
5. SaveStudent can now log in using OTP at their registered email.

Editing a student

Click the pencil icon on any student row. You can update their name, email, enrolled courses, batch, status, and points.

Suspending a student

Change their status to Suspended. They will no longer be able to log in. Their progress data is preserved — reactivate by setting status back to Active.

📋 Enrollments

When a visitor fills in the enrollment form on the Courses page, their request appears here with status Pending.

Approving an enrollment

1. Enrollments → review the requestCheck the student's name, email, phone, and requested course.
2. Click ApproveThis creates an Active student account and sends them a welcome email with login instructions.
3. Or click RejectThe request is dismissed. No account is created.

🏫 Batches

A Batch is a class group within a course — for example, "Class 7 – Morning Batch" or "EFT Cohort June 2026". Batches allow you to assign sessions, assignments, and announcements to a specific group of students.

Creating a batch

1. Batches → + Add BatchEnter a batch name, select the course it belongs to, and set a schedule description (e.g., "Mon/Wed 10–11 AM").
2. Set capacity (optional)Maximum number of students allowed in the batch.
3. SaveThe batch is now available to assign students to.

Assigning students to a batch

Go to Students → edit a student → set their Batch field to the relevant batch. Multiple students can be in the same batch.

📈 Progress Reports

Progress Reports show you how far each student has progressed through their enrolled courses.

Reading the progress report

📝 Assignments

Creating an assignment

1. Assignments → + Add AssignmentEnter title, subject, batch target, total marks, and due date.
2. Add instructionsEnter the full assignment text in the description / content field. You can use HTML for formatting.
3. Attach a file (optional)Paste a URL to a PDF or document that students should download as part of the assignment.
4. SaveAll students in the target batch can now see this assignment in their dashboard.

Grading submissions

1. Assignments → click any assignmentSee the list of students in the batch and their submission status.
2. Click a student's rowView their submitted text or download their file submission.
3. Enter marks and feedbackType the score out of total marks and optional written feedback.
4. Save gradeThe student is notified and can view the grade and feedback in their dashboard.

Assignment statuses

📅 Sessions

Sessions are scheduled live classes, coaching calls, or group meetings. Each session is assigned to a batch and includes a meeting link.

Scheduling a session

1. Sessions → + Add SessionEnter session title, batch, date and time, and duration.
2. Add the meeting linkPaste a Google Meet, Zoom, or any video call link. Students see this link in their dashboard when the session is upcoming.
3. Add a description (optional)What will be covered, any preparation notes.
4. SaveSession appears in the student dashboard under Upcoming Sessions.

✍️ Blog Posts

Creating a post

1. Blog Posts → + Add Blog PostEnter title, excerpt (shown on listing page), category, and reading time estimate.
2. Write the contentFull post content in the body field. HTML is supported for formatting.
3. Set gradient coloursThe card colour on the blog listing page. Use hex values (e.g., #F4721B).
4. Toggle VisibleOnly visible posts appear on the public blog. Keep posts as hidden drafts until ready.
5. SaveLive immediately if visible is turned on.

⚙️ Settings

Settings control the homepage content, payment details, and booking call links.

👩‍🏫 Teacher Overview

Teachers access a read-only view of student data. They cannot create or edit course content, approve enrollments, or change settings.

What teachers can do

• View all active students and their progress
• See which chapters each student has completed
• View assignment submissions and grades
• Access the Hindi Teacher Dashboard for Hindi Mastery students
• View scheduled sessions for their batches

Teacher login

Teachers log in via the standard OTP login page at atransformhub.com/login.html using their registered email. The admin must first add the teacher as a student with their email before they can log in.

🇮🇳 Hindi Teacher Dashboard

The Hindi Teacher Dashboard is a dedicated panel for teachers managing the Hindi Mastery program. It is accessible at atransformhub.com/Hindi/teacher_dashboard.html.

Dashboard sections

🎞️ Supported Content Formats

Every chapter in the course player renders the content inline — students do not need to download files to read them. A download button is always shown as a backup option.

▶️ Adding Videos

YouTube

1. Upload your video to YouTubeSet it to Public or Unlisted. Unlisted means it won't appear in search results but anyone with the link can watch.
2. Copy the video URLStandard URL: https://www.youtube.com/watch?v=VIDEOID or the share URL https://youtu.be/VIDEOID. Both work.
3. Paste it in the chapter URL fieldSet chapter type to Video. The player converts the URL to an embed automatically.

Google Drive

1. Upload video to Google DriveRight-click the file → Share → Change to "Anyone with the link".
2. Copy the sharing linkFormat: https://drive.google.com/file/d/FILE_ID/view
3. Paste in chapter URL fieldSet type to Video. The player detects Google Drive links and adjusts the embed.

📄 Adding Files (PDF, DOCX, PPTX, Audio, Image)

Option 1 — Upload to the server

1. Use the file upload endpointPOST to api/upload.php with your admin key. Returns a public URL for the uploaded file.
2. Copy the returned URLPaste it into the chapter URL field.
3. Set the chapter typeMatch the file type (PDF, DOCX, PPTX, Audio, Image).

Option 2 — Link from Google Drive

1. Upload the file to Google DriveShare → Anyone with the link → Viewer.
2. Get the direct download URL For a file with ID FILE_ID, the direct URL is:
   https://drive.google.com/uc?export=download&id=FILE_ID
3. Paste into chapter URL fieldSet the correct type. PDF and DOCX will render inline. PPTX uses Office Online viewer and needs a publicly accessible URL.

File size limits

❓ Frequently Asked Questions

A student says they can't log in — what do I check?

• Is their status set to Active? Pending and Suspended students cannot log in.
• Is the email in their student record exactly the same (including capitalisation) as the one they're entering?
• Is the OTP email going to their spam folder?
• Has the OTP expired (valid for 10 minutes only)? Ask them to request a new code.

A student says their progress is gone after clearing their browser

Progress is saved to the server — it should survive any browser action. Ask them to log in again. If progress is truly lost, it was likely from before the Phase 2 migration. Progress going forward is fully server-backed.

Course content isn't showing in the course player

• Check that modules and chapters have been created in Course Content for that program.
• Check that the student is enrolled in the correct course (matches the courseIds on their student record).
• If you just added content, the student may need to refresh their browser to pull the latest sync.

A PDF or DOCX is not rendering — just a blank area

• Check that the URL is publicly accessible (try opening it in an incognito browser window).
• For Google Drive files, make sure sharing is set to "Anyone with the link".
• A download button should still appear even if the preview fails.

PPTX is not loading

Microsoft Office Online viewer requires the file URL to be publicly accessible on the open internet — it cannot access files on private networks or Google Drive files that require sign-in. Use a direct download URL or host the file on the server.

How do I change a student's enrolled courses?

Go to Students → edit the student → update the Course(s) field. The change takes effect on their next login.

Can two students share the same email?

No. Each email address is unique in the system. If a student registers with a different email by mistake, create a new record with the correct email and delete the duplicate.

🔧 Troubleshooting